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Work health and safetyModel WHS lawsMinimum retention

Health and exposure monitoring records

How long should Australian businesses keep health and exposure monitoring records, and when does the clock start?

Keep for30–40 years
Clock startsThe record is made
Applies toPCBUs whose workers are exposed to hazardous chemicals, lead, asbestos or airborne contaminants

Where this applies. The model WHS laws apply in the Commonwealth, NSW, Queensland, SA, Tasmania, the ACT, the NT and WA (WA with variations). Victoria has a different law (OHS Act 2004). Its periods are not shown here.

General information, not legal advice or permission to destroy a record. Coverage may be incomplete or out of date. Check the official text, other applicable obligations and any investigations, disputes or legal holds before disposal. Get advice for your situation. Terms of use.

Under the Work Health and Safety Regulations 2011, PCBUs whose workers are exposed to hazardous chemicals, lead, asbestos or airborne contaminants must keep health and exposure monitoring records for at least 30–40 years. Clock starts: the record is made.

Health monitoring reports for exposed workers (30 years; asbestos 40 years) and air monitoring results (30 years).

4 provisions of the Work Health and Safety Regulations 2011 apply to these records. Each one is set out below.

The terms

r 378(1)Work Health and Safety Regulations 2011
30 years
after the record is made
r 418(1)Work Health and Safety Regulations 2011
30 years
after the record is made
r 444(1)Work Health and Safety Regulations 2011
40 years
after the record is made
r 50(2)Work Health and Safety Regulations 2011
30 years
after the date the record is made

Conditions and exceptions Caution

From the provisions:

  • Record must be identified as relating to the worker
  • Record must be kept confidential
  • Must be kept as a confidential record
  • Must be identified as a record in relation to the worker

The law

Work Health and Safety Regulations 2011, r 378(1) · Health monitoring recordsOfficial text ↗
A person conducting a business or undertaking must ensure that health monitoring reports in relation to a worker carrying out work for the business or undertaking are kept as a confidential record: (a) identified as a record in relation to the worker; and (b) for at least 30 years after the record is made.
Text as at 25 March 2025
Work Health and Safety Regulations 2011, r 418(1) · Health monitoring recordsOfficial text ↗
A person conducting a business or undertaking must ensure that health monitoring reports in relation to a worker carrying out work for the business or undertaking are kept as a confidential record: (a) identified as a record in relation to the worker; and (b) for at least 30 years after the record is made.
Text as at 25 March 2025
Work Health and Safety Regulations 2011, r 444(1) · Health monitoring recordsOfficial text ↗
A person conducting a business or undertaking must ensure that health monitoring reports in relation to a worker carrying out work for the business or undertaking are kept as a confidential record: (a) identified as a record in relation to the worker; and (b) for at least 40 years after the record is made.
Text as at 25 March 2025
Work Health and Safety Regulations 2011, r 50(2) · Monitoring airborne contaminant levelsOfficial text ↗
A person conducting a business or undertaking at a workplace must ensure that the results of air monitoring carried out under subregulation (1) are recorded, and kept for 30 years after the date the record is made.
Text as at 25 March 2025

Other terms that apply to these records

This page covers health and exposure monitoring records on their own. The same file is often caught by other laws as well, with different periods and start dates. See why a legal term is not a schedule.

3 records. 3 sets of rules. They don't agree.

One business file can hold all of these at once.

Health and exposure monitoring records30–40yWork Health and Safety Regulations 2011, r 378(1), r 418(1), r 444(1), r 50(2) · the record is made
Personal information no longer neededDestroyPrivacy Act 1988, Schedule 1, APP 11.2, APP 4.3 · no longer needed for any permitted purpose
Hazardous chemicals register and safety data sheetsCurrentWork Health and Safety Regulations 2011, r 346(1), r 344(3), r 340(3)–(4) · keep current while the chemical is at the workplace

Now do that for every record your organisation holds, and redo it when the law changes. ScheduleOne has done that work, and keeps it current.

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